This guide is for operators managing presentations in a live session room. The primary goals are to prepare all files before the session starts and control presentations seamlessly during the event.
Pre-Session Checklist: Verify & Download Files
Crucial: Always complete these steps before the session begins to prevent delays.
- Navigate to Session Room: From the main menu, click [Session Room].
- Open the Correct Session:
- Select the current Venue / Session Room.
- Select today’s Date.
- From the list, click the upcoming Session to open it. The top panel will display details: Venue, Date/Time, Session Code, Theme, and Subspecialties.
- Verify and Pre-Download All Files:
- Topics with a speaker note or uploaded file will show a right arrow ( > ). Click it to expand the details pane for each presentation.
- Check the File Status:
Success: The file is ready on this computer.- Idle: Wait for the transfer to finish.
- Action Required:
- For every presentation, click the [Play] button at least once before the session starts. This ensures the file opens correctly and caches it for smooth playback during the live event.
- Or, click the [Start] button to download the file if it is NOT ready on this computer yet. After the file is downloaded, click the [Play] button to start the slideshow.
- Event Speaker Timer: click the [Send all duration] button to send the all topics’ duration to the timer app.
During the Session: Presentation Control
Once the session is live and a speaker is introduced:
- Access Controls: For the active topic, click the right arrow ( > ) to open the right-hand pane.
- View Critical Information: This pane shows:
- Speaker Instructions: Review any notes left by the speaker.
- Uploaded File: The presentation ready to play.
- Start the Presentation: Click the [Play] button. The file will open in its default application (e.g., PowerPoint, video player) in full-screen presentation mode.
At the end of Session Day
Next >> Upload Presentation