Operation Manual: Live Operation

Use this page while the room is live. Keep the exact event run-of-show and chair instructions as the authority for timing decisions.

Speaker Changeover

1. Confirm the next presentation and next timer preset before the current speaker finishes.
2. At presentation end, Pause the timer.
3. Advance Holding Slide to the next speaker introduction when Holding Slide is used.
4. Exit the current PowerPoint when appropriate.
5. As the next speaker approaches the podium, open the next PowerPoint.
6. Select the next duration with the appropriate 4321 Timer digit Hotkey.
7. Verify the speaker/operator feed, chair timer, and expected Displays.
8. Start the timer when the speaker begins.
9. If the topic includes Q&A, allow the timer to begin Q&A automatically when presentation time reaches zero.

Timing Cues

• Speaker begins: start the timer.
• Presentation ends: pause the timer unless the timer is automatically entering configured Q&A.
• One minute overtime: use Blink intermittently to remind chair and speaker.
• Topic ends: pause the timer and prepare the next preset.

Late Uploads or Schedule Changes

1. Reload the Event Presenter session.
2. Download changed or newly uploaded files.
3. Retest changed presentation files on every laptop that may be used.
4. Resynchronize timer durations if timing changed.
5. Notify the chair or room lead before the change affects the live session.