Operation Manual: Before First Session

Complete this checklist before the first session in the room. Repeat the relevant checks after long breaks or major setup changes.

Event Presenter and PowerPoint

Correct event, venue, date, session, and topic order are visible on the primary laptop.
Backup laptop is open to the same Event Presenter session when backup is part of the room plan.
All required presentations are downloaded and test-opened on every laptop that may be used.
PowerPoint trusted location has already been configured on every presentation laptop.
PowerPoint output, Presenter View, fonts, media, audio, and slide size are verified.
Holding Slide is tested according to the room scenario, including full-screen display on the assigned output.
Speaker Launch Window is tested according to the room scenario, including full-screen display when assigned to an output.

4321 Timer Console has joined the correct event and venue.
All required 4321 Timer Displays have joined the same room.
Correct Console and Display member counts are visible.
Presets are synchronized from Event Presenter and checked against the topic sequence.
Q&A automatic transitions are verified where configured.
Timer is visible only on approved speaker, chair, Presenter View, or operator devices.
Audience screen remains timer-free unless organizer-approved.